Policies & Procedures

Inclement Weather Policy

Late-Start issued by DCSD: In the event that a late start is announced by DCSD, all before-school band and orchestra classes will be canceled. Evening classes may proceed as scheduled, contingent on the operating status of DCSD. Please stay updated on announcements to ensure you are informed about any changes. Instructors will work with DCSD and DYCO-EIM to try and reschedule make-up times when possible.

Full-Day Closure issued by DCSD: In the event that a full-day closure is announced by DCSD, all before and after school band and orchestra classes will be canceled. Please stay updated on announcements from DCSD to ensure you are informed about any changes. Instructors will work with DCSD and DCYO-EIM to try and reschedule make-up times when possible.

Cancellation Policy

Playing an instrument is an extraordinary opportunity for a student. Learning an instrument can foster a student’s critical thinking skills, patience, self-awareness, persistence, and perseverance. These qualities are essential in a student’s academic, social, and private life. They can also be very difficult skills to foster. To help students and our teachers do this, our program strongly suggests that students who sign up for orchestra or band participate for the full year. Playing an instrument is incredibly rewarding and sometimes difficult. There will be times when a student feels discouraged by the learning process, but we have found that when students are encouraged to persist through those moments, they become stronger people.

Payments may be made monthly (select “pay in installments”) or made in full. However, refunds cannot be made after September 20th for any reason, and we request a minimum commitment of 4 months if paying monthly.

If there’s a need to cancel Band/Orchestra during the school year after the initial 4 months, a written cancellation must be on file with the office 10 days before the 1st of the month for the scheduled payment to be stopped by the 1st.

Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement

I agree not to hold liable the Douglas County Youth Orchestra (DCYO), including any director, instructor, employee, board member, or independent contractor employed by DCYO. I understand that I am responsible for my own actions as a participant in Douglas County Youth Orchestra’s Elementary Band & Orchestra Programs.

I also understand the assumption of risk that is involved in participating in such activities and will not hold the Douglas County Youth Orchestra (including any director, instructor, employee, board member, or independent contractor employed by DCYO) responsible for any injury that may be sustained in relation to these activities or that may occur with participation in classes, concerts, and related programs.

COVID-19 Policy

THIS IS A RELEASE OF LIABILITY. READ IT CAREFULLY AND COMPLETELY BEFORE SIGNING. CORONAVIRUS/COVID-19 ACTIVITY PARTICIPATION ASSUMPTION OF RISK, RELEASE, WAIVER, AND DISCHARGE. The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. It is believed that an asymptomatic individual can be infected with and transmit COVID-19 without their knowledge.

Douglas County Youth Orchestra (DCYO) has put in place preventative measures recommended by the State of Colorado to reduce the spread of COVID-19; however, DCYO cannot guarantee that you, your child(ren), your spouse, or anyone else will not become exposed to or infected with COVID-19 as a result of participating in a DCYO program, event, or activity. Participation in a DCYO program, event, or activity could increase the risk of contracting COVID-19.

NOW, THEREFORE, in consideration of being permitted to participate in programs, events, and/or activities offered by DCYO, I understand, acknowledge, and agree to the following: I have independently evaluated and reviewed the risks of being exposed to or infected with COVID-19 and have determined to participate in DCYO programs, events, and/or activities with full knowledge and acceptance of the risk. Fully understanding these risks, I, for myself, my child(ren), my spouse, my legal representatives, heirs, and assigns, hereby agree to assume full responsibility and liability for the risk of bodily injury, illness, permanent disability, and/or death which may result from exposure to or infection with COVID-19 before, during, or after participating in a DCYO program, event, or activity.

I, for myself, my child(ren), my spouse, my legal representatives, heirs and assigns, hereby waive, release, and discharge DCYO, its officials, employees, volunteers, attorneys, and agents from all liability to me, my child(ren), my spouse, my legal representatives, heirs, and assigns, for all losses or damages resulting from bodily injury, illness, permanent disability, and/or death, whether caused by the negligence of DCYO or its officials, employees, volunteers, attorneys, and agents or otherwise, which claims, losses and demands arise during or result directly or indirectly from exposure to or infection with COVID-19 before, during, or after participating in a DCYO program, event, or activity.